Our Team: Lombardo Diamond Core Drilling Company, Inc.

Join our Team

We are currently hiring for:

Construction Contract Administrator

Summary:

The Contract/Project Administrator plans and facilitates the execution of awarded projects and maintains successful relationships between Lombardo and its customers. They are responsible for maintaining accurate records on projects, including project set up, schedules and tracking costs from pre-construction to the post-construction phase. This position will share key responsibilities within the Sales Department, assisting all personnel with proposal and billing-related concerns. The Contract/Project Administrator will manage all contract-related reports and programs from receipt to final billing and filing.

Functional Responsibilities Include:

Process all subcontract documents and purchase orders for awarded projects.
Log, scan, track and set up contract job folders.
Identify and confirm scope and price accuracy.
Identify contract language not within company standards of acceptability and negotiate change with contractors.
Process and issue insurance certificates and requirements. OCIP, CCIP etc.
Identify certified payroll jobs and notify payroll clerk.
Send prelien info to A/P clerk
Project set up, works with admin to prepare all required documentation and files
Prepare contract job budgets for Operations Manager.
Prepare for execution, send out, track return of fully executed contract, and file.
Manage the daily details of projects, including purchases, subcontracting, changes and coordination of office and field activities during the construction period.
Manage all subcontract cost to budget results.
Provide cost breakdowns to customer when required.
Submit and track all contract change orders.
Manage daily T&M work orders and price for invoicing.
Manage daily invoicing of contract and T&M work orders.
Manage contract project schedule of values.
Manage monthly contract payment applications.
Manage all contract work job folders.
Manage all billing issues in a timely manner.
Manage billing batch tables in a timely manner.

Requirements:

Minimum of 2 years in the construction industry
Exceptional Organizational Skills and excellent communication skills
Knowledge of the construction industry standard subcontracts
Must know Microsoft Excel, Word, and Outlook
Must be familiar with construction contracts, retention terms, insurance requirements, OCIP, CCIP, self-insured programs, and contract labor compliance documents
Knowledge of Accounting and estimating programs (preferred)
Knowledge of Sage 100 Contractor (preferred)